Beretta Fest Code of Conduct and Terms and Conditions

For BerettaFest Registrations - By agreeing to these Terms & Conditions you understand that the Bfest Hotel location is kept private for the safety of the group and the event as a whole AND you agree to keep any and all information you receive regarding the location private from any users who are not currently registered to attend Bfest. If you are requested by someone to tell them the hotel info, your best bet is to direct them to email the board Admins by emailing board@beretta.net or admin@beretta.net. You will be sent the hotel information after order approval; it will show up in the comments of your order history as well as receiving an email containing the comment with your order status update.

For Vinyl - All donations are final. Any damage to decal done during installing is not covered as defective. If decal is damaged upon receipt due to shipping or other scenario, please contact admin@beretta.net regarding possible replacement.

BerettaFest Code of Conduct and Attendee Contract

Section 1 – Definitions

1.1 BerettaFest. BerettaFest (“the Event”) is defined as the event that is organized and held

each year by members of BerettaNet to provide a safe and fun way for Beretta owners

to come together each year. The event location is defined as any facility,

establishment, park, place, locale or area the group has occupied for the purpose of the event.

1.2 BerettaFest Organizers. BerettaFest Organizers (“the organizers”) are defined

as the individuals who make BerettaFest possible. These volunteers include the BerettaFest

Committee Members (e.g. Chairman, Registrar, Treasurer, etc.), local event Organizers and any

volunteers that assist in the planning and execution of the event.

1.3 BerettaFest Attendees. BerettaFest Attendees (“the attendee(s)”) is/are any individual(s)

who is/are in attendance at the event. This includes any person on or near the premises that the

event is being held who associates him/herself with the Beretta Community. Members of the general

public who share the facilities the event is held at but are not associated with the

Beretta Community are not considered to be attendees of BerettaFest. Attendees need not be

registered with BerettaFest to be considered bound by this agreement.

Section 2 – Registration

2.1 Pre-Event Registration. All attendees are required to register with BerettaFest

prior to the event. Instructions on how and where to register will be provided via the Yahoo!

Group Mailing List “Bfest”. A registration deadline will be set by the event organizers and will

vary based on the date of the event. All benefits awarded to paid registrants (decals, hotel

discounts, maps, etc.) are ordered and negotiated prior to the event and are based on

event registration. Event organizers cannot guarantee that any of these benefits will be

available to attendees who did not register prior to the event.

2.2 Registration Payments. All registration payments must be received in good order by the due

date set by the organizers each year. This date will vary depending on when the even is held, but

it is typically 2-4 weeks prior to the event. Acceptable methods of payment currently include

Money Order, Cashier’s Check, Personal Check or PayPal® transfer. A $25 fee may be charged for

payments returned for non-sufficient funds (NSF).

2.3 Late Registration. Event organizers may offer the option of late registration, at their

discretion. If late registration is allowed, attendees will be permitted to register and

pay after pre-event registration is closed up until the event itself. If registering

by mail, the above methods of payment for pre-event registration apply. If registering in

person, cash is the preferred method of payment; however personal checks will be accepted at the

organizers’ discretion.

2.4 Attendees Required to Register. All attendees at BerettaFest are required to

personal information is not required of passengers, all passengers’ actions may be the

responsibility of the driver. If a passenger has registered independently of the driver,

they are responsible for their own actions. Children 2 and under are not required to register.

2.5 Registration Information. Attendees’ personal information is gathered at the

time of registration. It is required that persons registering provide accurate,

up-to-date information as required by the on-line registration form provided on

http://bfest.beretta.net/registration. This personal information is collected so that in the

event of an emergency, attendees can be identified. It is not the intent of the organizers to

distribute or disseminate any of this information unless required by a Law Enforcement Agency.

Section 3 – Hotel Facilities

3.1 Hotel Choice. The organizers will choose a hotel in the city that is elected to host

BerettaFest. A number of factors contribute to the choice of the hotel including price, location

and reputation of the hotel chain. Every effort is made to ensure that a suitable hotel is

selected. Because event organizers are often working out of state, it is often impossible to

visit the hotel in person. Hotels are selected based on factors that appeal to a large variety of

attendees and the organizers do the best they can to please the majority of the group. The

organizers will always select a reputable national chain, however organizers cannot be held

responsible for the individual hotel owners’ policies and procedures or the actual quality of

the hotel. Attendees are not required to stay in the hotel that has been selected for the group.

3.2 Reservations. It is the responsibility of the registered attendee to reserve a room by the

deadline set forth by the hotel to be guaranteed a discounted rate in the group block. Hotel

information is only given to registered attendees who have paid the appropriate required

registration fee. Reservations made after this date cannot be guaranteed a discounted room rate or

a room in the group block. The hotel reserves the right to cancel or alter a room reservation.

The organizers cannot be responsible for reservations canceled by the hotel due to

overbooking or otherwise. The organizers cannot be responsible if the block of

discounted rooms is filled prior to the reservation cut off date. Rooms are first-come,

first-served so please book well in advance.

3.3 Room Discounts. To benefit the group, the organizers will attempt to negotiate a

discounted “group” rate for registered, paid attendees. There is no guarantee that a discounted

rate will be provided or that the advertised discounted rate is actually cheaper than the standard

room rate. Hotel room rates are set by the hotel owner and are beyond the control of the event

organizers. Attendees are free to book rooms outside of the group block either with

the hotel directly or through a discount travel broker (e.g. Hotels.com, Expedia.com, etc.).

3.4 Conduct at the Hotel Facilities. All attendees are required to abide by all rules and

regulations set forth by the Hotel. Hotel management reserves the right to ask any

person to leave the premises at any time for violating hotel polices. BerettaFest and its

organizers have no authority over hotel management and thus cannot guarantee that any person will

be allowed back into the hotel if said person is forcibly removed from hotel premises by hotel

management.

3.5 Roommates/Guests. Attendees are free to share their rooms with additional persons

to help defray the cost of the room. However, it is the responsibility of the

attendee to notify hotel management of any additional persons that are staying in the

attendee’s room. It is highly advised that this is done in case of fire or other

emergency. Roommates and guests, whether registered BerettaFest attendees or not, are required

to act in a manner that does not disturb other hotel guests. All registered BerettaFest

attendees are responsible for the actions of their roommates and guests.

3.6 Damage to Hotel/Event Facilities. Any damage to any hotel room or any part of

the hotel facility is the responsibility of the person who has caused the damage. Also, any

damage incurred to any event building or facility is the responsibility of the person who caused

the damage. Event facility includes but is not limited to: parking lots, tour buildings,

park buildings, racetrack facilities, restaurants, etc. BerettaFest and its organizers are not

liable for any damage to the hotel or its facilities caused by any individual.

Section 4 – Conduct

4.1 Alcohol and Drug Use. The use of illegal drugs on any premises that the event is held on

and/or at any time during the event is strictly prohibited. The organizers reserve the right to

notify Law Enforcement of any such activity and ask the offenders to leave the premises

immediately. Alcohol use is permitted as long as it is in accordance with local laws. No person

under the age of 21 is permitted to consume alcohol while on any premises that the

event is being held on. Alcohol abuse resulting in excessive public intoxication will not be permitted. Event organizers

reserve the right to ask excessively intoxicated persons to retire to their rooms for the night

and/or leave the premises entirely. “Excessively intoxicated” is defined at the sole

discretion of the event organizers. Essentially, if you exhibit behavior that

is consistent with excessive intoxication, you will be asked to leave.

4.2 Fireworks. At no time during the event may attendees ignite or display fireworks or

explosives on event premises.

4.3 Weapons and Firearms. No attendees shall possess any weapons, firearms or ammunition. If

an attendee has a permit to carry a concealed firearm, it is advised that the

firearm be left at home. If the attendee must bring the firearm to the event, it is advised

that the firearm be locked in a room safe or locked in the trunk of the attendee’s vehicle in a

locked case with a trigger- locking device at all times. Knives over 4” in length will not be

permitted. Any person found with an illegal weapon, or using a legal weapon in an abusive or

threatening manner will be asked to leave and/or the police may be called.

4.4 Littering. Attendees are required to use all available and appropriate receptacles for trash

and recyclables. Cigarette butts should be extinguished and placed in the proper receptacles.

This applies to any facilities we visit as a group, including the hotel.

4.5 Fighting. Fighting of any kind is strictly prohibited at all times during the event. Any

attendees caught fighting will be asked to leave the event immediately. If needed, Law

Enforcement will be notified to break up a fight and/or arrest the offending parties.

4.6 Guests. Guests of registered attendees are considered event attendees, whether or not they

have registered with BerettaFest. Registered attendees are responsible for their guests’ actions

at all times. Guests of registered attendees are expected to abide by this Code of Conduct at all

times.

4.7 Control of Vehicle. Attendees are required to maintain control of their vehicles

at all times. This means operating the vehicle within local laws at all times. No person shall

operate a vehicle under the influence of alcohol or drugs at any time. BerettaFest and its

organizers have the right to report any violations to Law Enforcement as well as ask the

offending parties to leave the event. No person shall allow an unlicensed person to operate

his/her vehicle at any time. All persons must exercise a reasonable degree of security with their

vehicles. This means locking the vehicle at all times when the vehicle is not attended.

It is recommended that all attendees maintain current insurance and registration on their

vehicles. Speeding in parking lots, reckless driving, burnouts, brake tests and/or any operation

of a vehicle that endangers human life will not be tolerated. Offenders will be reported to Law

Enforcement and asked to leave the event immediately. In the hotel parking lot, it is expected

that attendees exercise good judgment and be considerate of other hotel guests. Attendees

shall not excessively rev vehicle engines, play audio systems excessively loud, disrupt

vehicle alarm systems or otherwise use a vehicle to create noise or disrupt other hotel guests.

4.8 Theft. Theft of any kind is strictly prohibited at all times during the event. If theft does

occur, it is the responsibility of the victim to report the incident to Law Enforcement. Event

organizers cannot serve as police but will ask any confirmed thieves to leave the

event immediately. Thieves will not be allowed to register for any BerettaFest events in the

future.

4.9 Vandalism. Vandalism and the damage to physical property belonging to others to

strictly prohibited. If vandalism does occur, it is the responsibility of the victim to report the

incident to Law Enforcement. Event organizers cannot serve as police, but will ask any confirmed

vandals to leave the event immediately. Vandals will not be allowed to register for any

BerettaFest event in the future.

4.10 Hazardous Fluids. Attendees are required to dispose of any hazardous fluids which

include but are not limited to gasoline, race fuel, methanol, alcohol, diesel fuel,

automatic or manual transmission fluid, supercharger oil, octane boost, antifreeze/coolant,

motor oil and power steering fluid. The release of these fluids into the environment is often

common when “parking lot” repairs are performed. Every effort should be made to contain any spills and dispose of these

fluids properly.

4.11 Nitrous Oxide Bottle Warmers. N2O bottle warmers pose a severe hazard when

left unattended. If you use a N2O bottle warmer, please be sure to disable the warmer when not in

use. BerettaFest and its organizers are not liable for any damages, injury or death as a result

of the explosion of a N2O bottle.

4.12 Bartering/Sales. If an attendee wishes to bring items to the event for the

purpose of bartering or selling, the attendee is responsible for all aspects of the transactions.

The organizers will not be responsible for transactions gone badly. If an attendee is interested

in selling an item, it is encouraged the seller engage in the transaction with others present and

with an openly stated price and condition of the item(s). Often times, people argue about a price

or problem with an item after the sale or it's condition. The organizers encourage all

buyers and sellers to do the appropriate research prior to the event, and post items for

sale online prior to the event, when possible. Research may include what the item is worth, the

condition of the item, the availability and the reputation of the seller. Feedback is often

available on beretta.net or bstuff.net. Stealing and a transaction-gone-bad are not the same - so

buy and sell carefully. If an attendee feels they have been cheated it is their personal

responsibility to contact law enforcement, if the problem cannot be resolved privately.

4.13 General Conduct. All attendees are required to behave as adults and treat other

attendees and the general public around the group in a respectful manner. Racial slurs, sexual

harassment, religious or ethnic slander, public nudity, public sex acts or any other lewd behavior

will not be tolerated. All attendees are expected to be polite and courteous to tour guides and

employees of facilities that are visited by the group, including the hotel. Attendees are expected

to abide by all rules and regulations set forth by the various facilities that are visited by the

group. Organizers reserve the right to ask any offenders to leave the event immediately

4.14 Conduct Violations. Any attendee found in violation of any of the above

rules will be subject to consequences set forth by the Committee. At the Committee’s discretion,

any attendee found in violation will be given one warning regarding their conduct. If, after

given their first warning any attendee continues to violate rules and/or endanger any other

attendee, the attendee committing these violations will be asked to leave the event permanently,

and proper authorities may be called. This rule is retroactive to the 2005 Bfest. This means that

anyone at the 2005 fest that was found in violation of these rules is considered warned. This is

for the safety and benefit of the Berettafest community as a whole. The Berettafest Committee

reserves the right to, at any time given the severity of the incident, skip over the first warning

and assess a final warning. At that time the attendee will be asked to leave, and proper

authorities may be called.

Section 5 – Liabilities and Limitations of the Event and its Organizers

5.1 Limit of Liability. BerettaFest and the Event Organizers cannot be held liable for any of

the following: hotel fees, room charges, hotel damage charges, travel expenses, loss of or damage

to personal property, towing fees, locksmith fees, vehicle repair or replacement costs, bail,

citations issued by law enforcement or governing bodies, insurance deductibles or

premiums or other insurance fees, theft, vandalism, injury, medical expenses, loss of life,

attorney fees, taxes or any other financial loss or bodily harm incurred as a result of attendance

of the event.

5.2 Refund of Registration Fees. BerettaFest does not issue refunds of registration

fees for any reason. If you cannot make the event or if you are asked to leave the event, no

refund will be issued. There are no exceptions.

5.3 Registration Materials. Even organizers exercise every effort to have enough

registration materials on hand for all paid registered attendees. The event organizers are not

liable for any missing, lost, misdirected, misdelivered or damaged registration materials including

decals, maps, dash plaques, key chains, etc.

Section 6 – Authority of the Event Organizers

6.1 Authority of the Event Organizers. While the event organizers do not have police power, they

do have the right to ask any person who violates this contract in any way to immediately leave the

event. If persons who are asked to leave do not comply, event organizers may involve

Law Enforcement. Event organizers also have the right to deny registration in future

BerettaFest events to anyone who violates this Code of Conduct.